You may think business trips are easy to plan, particularly if your company is handling all your transactions. However, there are several things you need to keep in mind before heading to the airport. Whether your job has turned you into a frequent traveller, or you just need to spend the occasional overnight stay, keeping a checklist handy will help you plan your business trips better. Here’s a quick rundown of some essentials you will need to for your business trip.
The most essential item while travelling for business is your passport. It’s a good idea to keep all your travel documents in one place so you can locate them quickly. This includes your visa, tickets, boarding pass, hotel reservations, rental car details, etc. This way you won’t be flustered when asked for a particular document. When possible, use digital copies of your documents, so everything is safe in your phone and can be easily accessed. You can avoid carrying a separate folder of papers this way.
Wallet or purse
Taking your wallet or purse along with you is a must. Even if you opt to make payments by card or get yourself a forex card, it is advisable to at least carry small notes and loose change in the local currency (if you’re on an international trip). As a rule of thumb, take only the cards you need and leave the rest behind. This will help in limiting the damage caused in case your wallet gets stolen or lost. Make sure you always have your purse either in your blazer or pant pocket.
Laptop and phone
No business trip is complete without your laptop or tablet and your phone. Whether you need your laptop for a presentation at a meeting or just reviewing notes during your travel, taking your device along will ensure your trip is productive. Whichever electronic device you take along with you, remember to take their respective chargers are well. Your well-planned business trip will hold no value in the end if your devices turn off due to lack of power. If you’re travelling abroad, don’t forget to take an adaptor along.
If you need to work remotely, think about your wifi and wireless network options. Wifi access in hotels isn’t always free and sometimes come at a hefty daily charge. Besides, very often you get access only for a single device. In situations like this, it is advisable to turn on your international roaming and connect your phone or tablet to your laptop. It also comes in handy while you’re travelling to and fro your hotel and workplace.
Think about what kind of stationery you will need at your meeting. It may seem unnecessary, but it’s always a good idea to be prepared. If nothing else, carry a pen with you at all times in case you need to sign some documents. You don’t need to carry an entire supply of things with you, but a few essentials like a stapler or paper clips, a pen and maybe even a notepad will really help.
Even if you’re only meeting familiar faces, don’t leave your business cards. Very often, when you’re at a conference or a networking event, there is always the chance of meeting someone you will want to stay in touch with later on. They even act as great name badges at conferences. Always take a generous amount of business cards with you and place a few in your blazer and trouser pocket, briefcase or handbag. This way you will always be prepared to make a new contact.
Make sure you pack all the right clothes. Depending on the event you will be attending opt for business casuals or formals. Instead of packing separate outfits, take a few shirts that can be worn with a single jacket, pants and a pair of shoes. If your trip is more of bleisure travel, don’t forget to pack some casual clothes, so you have something to wear on your time off. Bear in mind the weather at your destination – you will need either an umbrella or a raincoat if it’s going to be raining or windy.
The final item on your checklist must be your business hotel. Many business travellers do not take their hotel reservation seriously, but failing to do so can severely impact the quality of your business trip. The first thing you need to look at is location. Opting for a centrally located hotel is better than one near the airport of your place of work. This way, you can hit the streets and take in the local culture. The perfect business hotel will also help you make the most of their facilities. Look for one that has a well-equipped gym and wellness centre, a pool, excellent dining options and fabulous spa to help you relax after a long day at work.
With this handy checklist, your next business trip is bound to be a definite success. When choosing a business hotel, head over to Feathers, for a feeling of home in a new city.